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Edgar Poe | Director Michigan State University
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How AUC Transformed Curriculum Mapping with Medtrics
AUC’s curriculum lived in siloed spreadsheets, slowing planning, obscuring coverage, and turning accreditation prep into manual detective work. Medtrics centralized, cleaned, and restructured the map into a searchable, role-based platform with live reporting. The payoff is rapid answers, confident oversight, and a foundation for longitudinal planning that scales with change.
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American University of the Caribbean School of Medicine (AUC) partnered with Medtrics to replace disconnected Excel files with a living curriculum map that faculty and leaders can search in seconds. The multi‑year initiative migrated, cleaned, and reorganized legacy data, aligning objectives, themes, and standards from the United States Medical Licensing Examination (USMLE) and the Association of American Medical Colleges (AAMC). Accredited by the Accreditation Commission on Colleges of Medicine (ACCM), AUC serves a global community of 8,500 alums with strong outcomes, including a 95% first‑time residency match rate and an 84% first‑time USMLE Step 1 pass rate from 2019 to 2023. This case study reveals how the team built transparency and speed without adding administrative burden.
Challenge
AUC’s curriculum map was locked in spreadsheets, leaving faculty without context, leadership without immediate visibility, and accreditation reporting dependent on manual cleanup during a high‑stakes curriculum refresh. Routine questions took days, duplication crept in, and strategic planning stalled.
Solution
AUC and Medtrics centralized the entire curriculum in one platform, converting objectives, USMLE references, and themes into structured, searchable metadata and delivering role‑based access with real‑time reporting. The new model enabled self‑service insight and established a single source of truth for planning and oversight.
Results
Answers that once required 2 to 14 days now arrive in under 30 seconds, with faculty autonomy up and accreditation mappings exportable on demand. Leadership can spot gaps and overlaps, verify alignment to AAMC competencies, and act on live data.
Before state.
Faculty emailed the curriculum office for basic clarity on where topics were taught and how sessions aligned to objectives. Disconnected Excel files held inconsistent labels, creating duplication and missed chances to reinforce learning. Leaders struggled to search coverage or track standards without manual effort, which slowed course updates and accreditation work. A growing redesign exposed the limits of the spreadsheet model and the need for scale.
Implementation and process.
Together, AUC and Medtrics audited legacy files, resolved duplicates, and reorganized objectives to reflect how courses actually run. USMLE‑related content became keywords and themes, making concepts like renal physiology or gene expression instantly findable, while built‑in reports surfaced unmapped sessions and framework alignment. Faculty now search by keyword, theme, or mapped objective and export results as needed.
Safeguards/compliance/oversight.
Standardized metadata and role‑based access created a single source of truth that updates continuously. Reporting supports ACCM requirements and AAMC competencies, with mappings ready for site visits and reviews, giving leaders defensible evidence without ad hoc spreadsheets. The visibility builds trust and enables faster, better decisions.
Takeaway for similar institutions.
If your curriculum lives in spreadsheets, centralized search and structured metadata can shift your team from reactive reporting to proactive oversight. The AUC story shows how to move from manual detective work to self‑service insight while laying the groundwork for session scheduling and longitudinal analysis. Get the case study to see the planning model and governance details that make the change stick.
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